Running a business comes with a lot of positive and negative sides. There are lots of ups and downs while conducting business too.
As the company grows, you find yourself in a position where you have so many printed documents that you don’t know what to do with them. Some of these documents mustn’t be seen by anyone because of so many reasons. That’s why companies buy shredders and ask employees to destroy some of the vital data.
However, if the company grows big time, and there are millions of docs in your archive room, then you might need a more serious workaround to handle the issue of destroying documents. If you’re not sure whether you need something like this, continue reading this article and find out if it’s time to call the pros.
Here are 5 reasons why you must hire a document shredding company:
1. Destroying sensitive data
All companies do business that is sometimes better to stay away from the public eye. Not because these things are illegal, but because competition can’t wait to get their hands on what you’re working on.
Some of the companies working in innovative industries have files that have never been breached and probably never will since they are long gone. The documents in which certain products are described who they were made were shredded so that competitive businesses won’t find out about it and copy their work.
Something like this was the reason for a great tech war between Apple and Microsoft back in the 90s when the two companies sued each other for technology theft. No one really gained anything out of it, but this proves how important it is to destroy documents in time, and not let anyone know about your plans and products in the future. See more about this case on the link.
2. Following legal rules
Did you know that’s illegal to keep some documents in your possession for a longer period? According to US federal law, the information about clients and customers can’t be kept in your possession after the deal was made.
For example, if you’re selling a certain service, you’re probably going to ask for an ID card of the client. When the deal is due, the information you had in your possession becomes illegal to be kept. You must destroy it because the law asks no one to keep other people’s personal information.
Not doing this will get you punished and the punishment is not small. If you have a lot of these kinds of documents, it’s best to hire a company to destroy them. You’ll see that there are lots of licensed shredding firms that know about this problem and guarantee that the important information won’t leak anywhere.
3. Making more office space
Once you start working and you have a few employees, it’s easy to maintain the offices. After a while, every department builds a bunch of documents that are placed in clusters. These clusters are often a part of every person’s office. They are placed in a closet or easily accessible aisles.
However, when there are too many documents and there’s no more room for them, you need to do something about the problem. Instead of placing them in the hallways or creating giant structures that might fall on the employees in every moment, it’s best to either take them elsewhere or destroy what is no longer needed.
Of course, the second idea is much better because there’s no need for keeping files that no one uses anymore. They are just making a mess and harden the process of locating a certain document that might be urgently needed.
Every socially responsible company thinks about doing good deeds and getting back to society. Recycling is one of those things that everyone aware of its presence in society must do. Learn more about recycling here: https://www.greenmatters.com/p/why-is-it-important-to-recycle.
Common people who aren’t managing large corporations think about selecting their garbage when recycling is mentioned, but companies have a lot more responsibilities.
Destroyed paper can be recycled and reused. This helps to preserve the environment. How it is done? Well, to be able to print something, you need to have paper. Paper is made of live trees. Some 80,000 to 160,000 trees are cut off every day and most of these are used for the paper industry.
If we manage to recycle paper and reuse it, all these trees will stay alive. More trees mean having a healthier planet which ultimately leads to reducing global warming and getting the planet back in shape. As you can see, shredding goes a long way.
5. Saving money
If you have thousands of docs that have nowhere to go and you decide that they need to be shredded, you’re probably thinking about what’s the best way to do it?
Giving this assignment to some of your employees will make you pay for a simple job a large amount of money. You certainly didn’t hire a web designer to place paper leaves into a machine, but to code and do computer magic.
If you hire a professional company for this, you’re going to save a lot of money on the project. Choosing one is easy, all you have to do is search online for the best one in the area. For example, let’s say that you live in Charlotte. Simply google Charlotte document shredding and see what the search engine provides as an option. Check out if they have a license and are experienced, and let them do what they are best in.
The 5 points from above are enough reasons for you to understand that hiring a company to handle your unneeded files is the best thing to do. There are thousands of companies like this in the US and it’s your job to only pick the one near you and the one that has the most experience. The rest is their job and you get to focus on your business.